Intranet Solution

Intranets must be one of the most cost-effective methods of internal communication within an organization. However, with such a diverse set of people and groups supplying information to be included, how do you ensure consistent presentation and high integrity of the information on your Intranet?
Internet Solution Guidelines and Procedures Service will help you quickly establish a set of Author Guidelines, Operating Procedures and Page Templates to get your Intranet under control!

Intranet-The Issue

Intranets provide a very easy and quick way to present and access "up to the minute" information. Experience has shown that once established they grow quickly within an organization with information content providers spreading across all functional departments. In such an environment you need good management control of your Intranet ensuring:

An information architecture which can accommodate the whole of your organization and grow as required .

A consistent user interface look-and-feel and navigation tools .

High information and technical integrity .

Iegality (inc. copyright).

Security of information .

Your Solution

As part of Internet Solution service portfolio, we have developed a methodology based around a set of proforma material which helps organizations go through the process of defining and agreeing their Intranet guidelines, procedures and templates quickly and effectively.

Methodology

Internet Solution Guidelines and Procedures methodology has been developed from our broad experience of defining and developing Intranet solutions for some of our major clients. Using this experience we have built a series of presentations, proforma documents and worksheets which will be used during the delivery of the service.

The combination of this methodology and the proforma material will help you define and agree your own guidelines and procedures quickly, whilst benefiting from a wealth of expertise with regards to how others successfully run their Intranet systems.

Our methodology is tolerable but will usually involve two workshops with different audiences and several on-site meetings with the Intranet system project manager, personnel from the internal Marketing Communications department and other relevant parties.
Deliverables

Deliverables include an Intranet Guidelines & Procedures document and a set of Intranet web page templates (typically seven generic templates). The Intranet Guidelines & Procedures document will include the following information:

Correct management structure for your Intranet tailored specifically for the organization

Intranet information architecture

Intranet information content guidelines (for authors)

Intranet operating procedures

Draft Intranet web page templates (about seven templates)

Part or all of the Intranet Guidelines and Procedures can be converted into electronic form for hosting on the Intranet, but this is not included as part of the standard service.

Timescales

The standard service takes 10 mondays to deliver and is priced accordingly. However, elapsed time varies depending upon the availability of the customers' key personnel.
Note: The process can vary depending upon the complexity of the task and the nature of the customer. This will be agreed prior to starting the service.